For your documents to be accepted, it's important that they're official before being scanned into a PDF file for uploading, or are copied and submitted via regular post. 

If you're scanning and uploading your documents

Scanning and uploading your documents is the easiest and fastest way to get them to University Admissions. There are some things to keep in mind with your documents.

University documents must be officially issued

You must scan your offically issued documents. This means that they must be issued by a representative of the Academic Registrar's Office, the Examinations Office, or the equivalent office that issues official documents of records at your university. Officially issued most often means that your transcript is signed and where appropriate stamped by the issuing institution (e.g. controller of examination, secretary, registrar, dean or the equivalent). Different countries and universities can have their own methods of certifying that documents are official. If there are special instructions for your country of study, you can find that information at Checking for special instructions for my country

Requirements for all documents

The scans of all documents you upload in support of your application must be:

  • of officially issued documents and
  • in colour (even if the document is black and white, this will create a better scan).

See Uploading instructions for further information on how to prepare your documents for scanning and uploading.

If you are submitting documents via regular post

If for some reason you are not able to scan and upload your documents, you can of course send them to University Admissions using the regular postal service or a delivery service. If this is the case, there are important things to consider when submitting copes of your officially issued documents.

University documents

All copies of your officially issued university documents must be certified as true copies of the original. This means that the copies must be stamped and signed by the issuing institution, or a notary public.

Copies can only be made from the original officially issued document, for example degrees, diplomas, certificates, etc. Copies of copies will not be accepted.

In order to certify document copies, you must present both the original and copy of the document to the person carrying out the certification. Each copy and page must be certified separately and clearly indicate:

  • the signature of the certifying officer

  • the stamp of the issuing institution or notary public

  • the name and address or provider/registration number (where applicable) of the certifying officer. This must be printed legibly (able to read) below the signature or in the stamp. It must be possible for University Admissions in Sweden to contact the certifying officer if necessary. A stamp stating only "True copy certified" will not be accepted.

Documents certified by the issuing institution must be issued through and certified by a representative of the Academic Registrar's Office, the Examinations Office, or the equivalent office that issues degrees and official transcripts of records at your university. Certification by other staff, such as faculty or college staff members, is not acceptable.

Other documents submitted via regular post

The copies of some documents you submit via regular post or a delivery service must be attested. This means that someone must attest to the fact that the copy is a true copy of the original document. You can ask a teacher, school official or friend to attest the copy for you. On each copy, they must print their name, provide their signature, and write their telephone number.

The following document copies must be attested:

  • Upper secondary (high school) documents
  • Copies of English test results (please note that some English test results must be submitted in another way, see English test results for more information)
Last updated: 24 January 2020